Here is the suggested VBA code: Sub ChangeAllAuthorNamesInComments()įor Each objComment In ActiveDocument.Comments Click the preferred option (you can change them at any time), and you’re ready to add comments.Let’s say you’ve got a document with tracked changes in it, and the reviewer changes and comments are supposed to be by a corporate name - say XYZ Editing (apologies if this business exists) but they have been put in as by Fred Smith, an employee of XYZ.Ĭhanging the author of comments is pretty straightforward. The options are Show Revisions in Balloons, which displays comments in a balloon to the right of the document) Show All Revisions Inline, which highlights the text inside the paragraph between vertical lines followed by the initials of the editor and Show Only Comments and Formatting in Balloons, which displays the comment text on the right connected by dotted lines. To add comments, first determine how you want the them displayed. Comments can also be used to issue formatting requests to the layout team, graphic design crew, or printer. When you’re reviewing a collaborative document, comments are often necessary to explain or suggest an edit. Also, to turn off track changes, click the Track Changes button again, and it changes from blue back to white. This is particularly important when collaborating with a large group. When you’re finished, save the document with a new filename to denote the modified version. When finished, choose Reject All Changes to globally reject all the remaining edits. If for some reason you don’t agree with most of your colleagues’ changes, click Accept on the ones you want to keep and choose Accept This Change from the list box. When finished, click Accept > Accept All Changes to globally accept all the remaining edits. When you see a change you don’t like, place your cursor anywhere on the marked change, click Reject, then choose Reject Change from the list box. Skim the document toggling between Simple Markup and All Markup. In fact, this is the quickest and easiest way to get through the process. Now you can review the document with the multi-colored edits on or off as you prefer.Ĭlick the track lines to toggle between Simple Markup (red) and All Markup (gray). As you read through the text, click the track line to toggle between All Markup (line turns gray) and Simple Markup (line turns red). Simple Markup just displays a red vertical track line adjacent to each line of text with changes. Fortunately, Word 2013 offers an additional option called Simple Markup, which is now the default choice when you turn on Track Changes.
In Microsoft Word 2013, choose All Markup to see every contributor’s changes.Īll those visible changes can be distracting when you’re reading a document.
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